A Day In The Life Of: An Arts Administrator Intern

The Big Music Project has part-funded several music industry internships and we’re aiming to inspire and create incredible opportunities for young people from across the country who want to get into the music business. We’re sitting down with each of our interns one by one to find out how they’re getting on! Here’s, Baby People intern, Jasmine’s story!  

baby people

How long have you been in your role?

“3 months.”

What’s the first thing you do when you get into the office?

“Firstly, turn on the amp and put some music on! Perks of working in a music studio – it should not be and is not silent! Then I check through my emails and see what I’ll need to tackle that day.”

Talk us through your day-to-day tasks.

“I work closely with the Operations Manager for the administration side of things as well as being in close communication with our tutors regarding the workload, cover, equipment booking and anything they might need to know about their sessions. We have around 20 freelancers working with us so we have to be super organised to know who is doing what and when.

The emails and work I get in are super varied. One hour I will be liaising with educational centres and schools about young people either on one of our courses already, or booking them in for sessions. The next, I might be arranging flyers and promo for a course or an event/tour Baby People are putting on. Then I will pick up the phone and there’s a young person that can’t make a session – which I will need to communicate to their tutor and fill in the relevant details on the digital tracking system. Then I will be emailing Denmark and our artistic director about the next project we are doing abroad and where we are at with that project. Then perhaps to finish off the day, check what dates the artists we have booked for our tour can do, then finally check in the with Operations Manager about what needs to be done tomorrow when I get in (a conversation that is very rarely the same thing twice!)”

What’s your favourite thing you do each day?

“Walking through the building and seeing and speaking to young people, who everyone else has almost given up on, doing really well under our tutelage, expressing themselves through music and art and smilingthat is one of the highlights of my day. It’s so great to work for a company that is making an actual difference in people’s lives.”

Tell us about a project you’re currently working on. What do you like/what don’t you like about it?

“At the moment, we are working with a Danish company called Intercollege, where we are running ten-day programmes that highlight Urban Arts (music/graffiti etc) as a method of inclusion for young people. We’ve already run one in Moldova that I attended – I may not be one of the tutors but there needs to be someone out there to help things run smoothly and organise the artists/sessions. It might not sound like the most glamorous position, when you compare it to the artists we have working at Baby People. But in reality, by helping to run things, the perks are on-going and pretty amazing (perks like a paid trip to Moldova!).

Now that Moldova is over, I am working on the UK leg of the exchange, where we will host delegates from five European countries here for a similar ten-day programme.

Projects on an international scale require a lot of work though, and while I love almost every part of it, if I had to pick a con it would be the amount of organisation and preparation any one project requires and the pressure responsibility can hold. That being said, any con is overshadowed completely by the results and the fun you can have during the project and sometimes even in organising it.”

What kind of challenges do you face day-to-day?

“There is a lot of work, coming from a lot of different directions – so juggling all of that and still making sure you know where you stand on each project/task is vital (and quite a feat! The director of Baby People likens it to spinning plates – you have to jump from one to the other to keep everything spinning and up in the air).”

What have you learnt about the world of work?

“It’s been a real eye opener working on the side of education that deals with young people that haven’t got on with mainstream education – I’ve learnt about how a company can work closely with other organisations to make projects and individual case studies come to great things.”

Have their been any surprises in your placement so far?

“First day of starting here: “Here’s your Macbook Pro, Jasmine”

Second day of starting: “Do you want to go to Moldova in two months time and run a project out there?”

Not what I expected to hear in the first two days – I thought they were joking to be honest.”

What advice would you give to other people looking to apply for internships?

“The types of companies that do these internships aren’t the ones where you are doing the same thing every day, day in day out. At Baby People, there’s music everywhere, the tutors are inspiring to be around, the young people make you want to cry with the turnarounds they make and things are moving forward all the time.”

What do you want to do next?

“My role at Baby People is evolving already, so I’d really like to stay and keep on developing my role here, eventually having a bigger hand in more projects.”

In an ideal world, where will you be in five years time? 

“I thought I would be happy to just have a toe in working in the arts, with a ‘normal’ job to help pay the bills. After starting here, my eyes have been opened to how rewarding it is working in both the arts and education, even on the admin side. With that in mind, in five years time, I plan to be in an organisation that links my love of the arts with the satisfaction of being part of a company that makes a difference to people’s lives. Baby People ticks both of those boxes, so I’ll be working pretty hard to stay here if we keep moving forward as we are currently – which I’m certain the company will continue to do.”