A Day in The Life of an Events and Management Assistant

Find out about Fraser’s apprenticeship with Born to be Wide

A Day in The Life of an Events and Management Assistant

The Big Music Project has part-funded several music industry internships and we’re aiming to inspire and create incredible opportunities for young people from across the country who want to get into the music business. We sat down with one of our interns, Fraiser at Born to Be Wide CIC to find out how he’s getting on!

How long have you been in your role?

I have been working for Born to Be Wide CIC and A Modern Way for two months now.

What’s the first thing you do when you get into the office?

On arriving at the office, I always check the artist’s website for merchandise sales. I then package up the various items for postage. I also check my email and log on all platforms that I may need that day including the website, company social media, MailChimp etc.

Talk us through your day-to-day tasks.

My day-to-day tasks are extremely varied. When working for A Modern Way, responsibilities include (as mentioned) merchandise order fulfilment, website updates, listings updates and communicating with promoters, acts, agents and the rest of the team.

Born To Be Wide is slightly different. As we organise various music industry events, my tasks can include calling potential panellists for our events, assisting in facilitating their travel/accommodation needs, advertising, helping with press releases and mass mail-outs as well as keeping the website up to date with all the latest conference news.

What’s your favourite thing you do each day?

As my days are so varied and I really enjoy all aspects, it is very hard to choose a favourite task. Perhaps a more general answer would be that I achieve a lot of satisfaction from being practically involved in organising the events. So helping arrange even a small aspect of the conference, such as assisting in booking acts for the showcase or creating a series of adverts for touring acts show dates, or making sure that fans receive the merchandise they have ordered.

I had a great time in the build-up to our Off The Record event in Inverness when I was asked to book speakers and also had the opportunity to make a short film about the day.

I also like the varied landscape of this type of work.  One example would be a short trip that we took to Belfast only a few weeks into the internship to attend a music conference.

Tell us about projects you’ve worked on and what you liked and didn’t like about it?

Thus far, I have been involved in two Off The Record events (youth music industry seminars) and we are currently in the middle of organising Wide Days, the adult equivalent. I have really enjoyed the hands-on approach to programming, helping choose the acts for the Wide Days showcase was also great fun.

I was also asked to chair a panel at Off The Record Inverness which was a brilliant experience and something I had never tried before.

What kind of challenges do you face day-to-day?

Day-to-day I am usually challenged by the various programmes I am using as I am still learning how best to utilise them. There are also various challenges that present themselves when attempting to book panellists or coordinate logistical arrangements.

What have you learnt about the world of work?

Something that I was already aware of was that this particular sector (the music industry) is extremely multi-faceted and never seems to sleep! I was prepared to work as hard as I could to achieve all that needed to be done however, I have really learned that organisation is the key to staying on top. I have a long way to go, but I am far more aware of how I can successfully coordinate myself.

What advice would you give to other people looking to apply for internships?

Throw yourself into it! Immerse yourself fully and make sure you understand your position and what is expected of you. If you have a question, ask! Try and use initiative and bring your own skills to the position, but make sure to take your time and don’t rush tasks or undertake them half-heartedly.

Lastly, have fun and soak it up! If – like me – it is a sector you want to gain employment in, revel in the experience!

What do you want to do next?

If there was an opportunity to continue (either on a part-time or freelance basis) I would like to continue with Born To Be Wide and A Modern Way. I will also use the skills I have learned with my various projects (I have already started doing this) and continue to immerse myself further in the Scottish music scene.

In an ideal world, where will you be in five years time?

In five years I would hope to still be working in the industry. Hopefully as an artist but also helping develop other artists as a manager or management assistant. I would also like to be involved in the various community music projects that I currently work with, along with still being involved in Wide Days and other industry events.