Exhibitions Assistant & Duty Manager Internship @ The Bulldog Trust, London

Exhibitions Assistant & Duty Manager Internship @ The Bulldog Trust, London


Fixed Term Contract



The Bulldog Trust, London

Job Summary

The Bulldog Trust has developed an internship programme to help individuals looking to gain skills and experience working in a museum or gallery environment. This paid internship will be based at Two Temple Place, headquarters of the Bulldog Trust, which becomes an exhibition venue for three months each year.

The intern will provide practical and administrative support to the exhibition team in organization and delivery of the exhibition as well as helping to supervise and manage the team of volunteers and the exhibition space once open to the public as a duty manager.

This is a full-time, 5 day a week paid internship. The intern will be willing and enthusiastic to help with a wide range of tasks supporting all members of the exhibition team with the organization and delivery of the exhibition. They will be expected to work at weekends during the exhibition period and until 9pm on some Wednesdays, as part of our Wednesday Late openings.

Job Description

Responsibilities within the role:

  • Administrative support, collating and keeping up to date, object and artwork information.
  • Answering telephones and email enquiries, taking messages and relaying information where appropriate.
  • Running errands and supporting day-to-day running of the offices.
  • Help prepare and order materials needed for the exhibition installation.
  • Prepare object and artwork lists for transport companies.
  • Support Exhibition Coordinator in preparing for the installation of the exhibition: create object lists for each room of display; printing images and details of works for technicians; set up humidifiers and temperature controls.
  • Practical support to Exhibition Coordinator during the install; overseeing the work of a group of technicians; running errands; pick up additional installation materials.
  • Help with office administration including addressing private view invitations.

During open months as Duty Manager:

  • Managing the day-to-day running of the galleries and front of house team during public opening hours.
  • Making sure the galleries and Front of House areas are clean and tidy and that all relevant materials are in place at front desk (visitor counter, sales lists, press releases, visitors, books, exhibition guides) and throughout gallery spaces (large print folders).
  • Supervising and supporting volunteers during their shifts and delivering outstanding visitor service.
  • Supervising shop and reception sales posts.
  • Welcoming visitors to the gallery in person, by phone and email in a friendly and efficient manner.
  • Accurately cashing up tills and donations box at the end of the day.
  • Monitor and record environmental conditions in the galleries.
  • Support the exhibition events programme.
  • Providing administrative and practical support across the exhibition team.

Job Specification

  • Enthusiastic, hardworking and friendly, with a proactive, ‘can do’ attitude.
  • Highly organised, with ability to prioritise varied and busy workload and ability to effectively manage work to meet deadlines.
  • Ability to take initiative and work independently, as part of a small team.
  • Helpful and positive attitude.
  • Excellent attention to detail and high level of accuracy.
  • Strong verbal and written communication skills.
  • Good customer service skills and enthusiasm for working with volunteers and a wide range of visitors.
  • Good computer literacy (Outlook, Excel, Word).
  • An interest in the arts, museums, galleries and events.
  • Willingness to work flexible hours as required by the exhibition schedule.

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Closing Date: 25th September 2017