Office Administrator @ Seachange Arts, Great Yarmouth

Office Administrator @ Seachange Arts, Great Yarmouth

Job

Permanent

East

Paid

Seachange Arts, Great Yarmouth


Job Summary

We have an exciting opportunity for an Office Administrator to join the SeaChange team at the Drill House in Great Yarmouth, UK.
The Office Administrator will have excellent organisational, administrative, IT and communication skills.

The main focus of the role is to provide administrative support to the Office and Operations Manager and project administrative support to the wider staff team.


Job Description

  • First point of contact for the organization, managing general telephone enquiries and answering door bell
  • General administrative support to the Office and Operations Manager
  • General administrative support to the project delivery team and Communications/Relationships team
  • Document preparation and dissemination for meetings
  • Note taking at staff and other meetings
  • Room preparation for meetings and events, welcoming artists and guests, preparing refreshments
  • Taking in and distributing the daily post and accepting deliveries
  • Printing, copying, scanning, filing, shredding, archiving documents
  • Data inputting, maintaining accurate and up to date contact lists and databases
  • Chasing artists and suppliers, researching and collating information as required
  • Ensuring venue publicity is regularly refreshed and displayed, overseeing press cuttings and filing, fulfilling marketing mailings, publicity distribution, data entry, collating reports
  • Administering recruitment paperwork and processes relating to new starters (DBS checks, right to work in the UK, typing up letters and contracts, chasing references etc.)
  • Booking travel and accommodation for trips and meetings
  • Organising staff social events
  • Ensuring the office is well-maintained, organized and tidy, including maintaining appropriate levels of stationery
  • Maintaining the Drill House merchandise/bar/catering/cleaning products stock taking spreadsheet
  • Any other duties reasonably compatible with/arising from the duties specified above and in line with the scope of the post

Job Specification

  • Interest in and passion for the arts
  • Have a grade C GCSE(equivalent) or above in Math and English
  • Excellent IT, organisational and administrative skills
  • Excellent communication skills both written and verbal
  • Experienced in Word/Excel/Outlook packages.
  • Ability to deal confidently and positively with people across a
    range of contexts including meetings with stakeholders,
    partners, artists and the general public
  • Ability to meet targets within tight deadlines and work under
    pressure
  • Friendly team player with a positive, ‘can-do’ attitude

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Application Deadline: Sunday 27th August 2017